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Planning for Friday, Nov. 2 Football Game vs. Pittsburgh

Dear Colleagues,
 
The University is preparing for a home football game against the University of Pittsburgh at Scott Stadium with kickoff at 7:30 p.m. on Friday, November 2nd. Impacts of this night game will begin earlier in the day, and I write to share information.
 
Although there are logistical challenges to hosting a large event on a weeknight, the University is committed to maintaining a regular schedule for all activities. No classes will be cancelled and patient care services will be provided as usual. A team is working hard to mitigate the game's impact on students, patients, employee work schedules, traffic, and parking.  
 
Academic Classes: The Provost’s Office will provide further information via email to anyone with academic credit-bearing activity beginning or ending at 4:00 p.m.
 
Employee Work Schedules: While the University will operate on a normal schedule on November 2nd, departments may use their discretion to determine the appropriate staffing levels to maintain services. For those operations that can support it, managers are encouraged to use flex scheduling or permit the use of annual or comp time to modify employee shifts on November 2nd so that staff can maintain a 40-hour work week.
 
Parking, Bus Routes, and Road Closings: Several parking lots in the vicinity of Scott Stadium must be vacated by 4:00 p.m. and a few UTS bus routes will be altered by the traffic management plan. Every effort will be made to accommodate special parking and transportation needs of faculty, staff, and students after 4:00 p.m. Parking & Transportation (P&T) has posted specific guidance for permit holders and transit riders on a dedicated web site: https://parking.virginia.edu/friday-night-lights . By October 29th, P&T will e-mail information about parking and transit options to permit holders for lots that are directly affected by the game.
 
Contacts: The success of our planning efforts relies on clear communication with faculty, staff, students, and the community. Contact one of the persons listed below to report a specific need, make suggestions, or ask questions:
•    Classes, Research, Other Academic Programs, and Associated Parking Needs: Wynne Stuart, phone: 924-3728, email: wynne@virginia.edu
•    Health System Parking: phone: 924-5147, email: healthsystemparking@virginia.edu
•    Parking:  Andy Mansfield, phone: 924-6763, email: andy@virginia.edu
 
This Friday evening game versus Pittsburgh will celebrate University Night, and UVA Athletics will honor the accomplishments and contributions of our faculty and staff throughout the game. Employees may purchase discounted tickets by visiting virginiasports.com/specialoffers and entering the promo code STATEEMPLOYEE. The code may also be used to purchase discounted tickets for other remaining home football games.

I am grateful for your understanding and support as we prepare for this special event.
 
Sincerely,

Patrick D. Hogan
Executive Vice President and Chief Operating Officer

(email distributed on 10/22/18)
Date Posted: 
Monday, October 22, 2018